Stockholm – our capital city with millions of dreams, expectations, and ambitions

We work for everyone living here today and in the future. We are now looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Welcome to us

As a committee secretary, you are part of the secretariat and staff department that belongs to the HR, staff, and urban environment division.

We are a support and service function for the core activities of the administration. The department works to provide a quality-assured and efficient work process in the administration by coordinating, planning, and following up on several cross-administrative processes. We are located in offices in the Slakthus area.

You will be part of a team of about 12 people led by a unit manager. The team includes a registrar/archivist, case expedition, data protection officer, environmental and climate coordinator, security coordinator, investigator, and administrative assistants.

We offer you

• an inspiring and pleasant workplace where competence and collaboration are an important foundation for work joy and good results
• flexible working hours
• wellness allowance and a gym available on-site
• summer hours
• opportunity for vacation exchange
• the possibility to work from home when the work allows

Read more about the benefits you receive as an employee of the City of Stockholm here (#).

Your role

You are an important link between politics and the service organization. Your work involves both administrative and legal tasks, where you ensure that processes are carried out correctly and legally. The work includes secretarial duties in the district committee as well as legal advice on various issues to the administration's managers, employees, and the committee. You write service statements, work strategically with routines and templates, and conduct training as needed.

You are responsible for:

• ensuring that committee administration and meetings are conducted smoothly, correctly, and legally
• supporting case handlers and managers in the committee process
• sending invitations and documents, writing minutes, and dispatching decisions
• updating the administration's delegation order, legally reviewing contracts, responding to referrals, and participating in investigation assignments
• following up on the administration's IOP (idea-driven public partnership)

The role includes covering for the registrar as needed. Evening work may occur in connection with committee information and district committee meetings.

Your qualifications and experience

We are looking for you who have:

• a relevant academic degree, for example in public administration, political science, or law
• experience working as a committee secretary and/or with legal issues in public administration
• very good communication skills in both spoken and written Swedish.

It is meritorious if you have:

• a law degree
• experience working as a registrar
• experience working as a data protection officer
• experience with the document and case management system eDok (Platina).

As a person, you are independent in your work while also having a good ability to collaborate with others as the role involves contacts with various professional competencies within the administration. To succeed in the position, you are stable, meticulous, and structured. You take personal responsibility for ensuring your work is completed on time and have the ability to adjust and prioritize tasks based on new circumstances. Delivering good service and a positive attitude is a given for you.

Other

Your application

To strengthen the focus on the competencies and experiences required for this role, we recruit without a personal letter. In assessing your application, we will only consider your CV and a number of questions you will answer when applying for the position. We ask that you respond concretely and briefly to the questions, and that there is a clear connection between your answers and your CV.

This recruitment includes psychological tests.

Evening work may occur in connection with committee information and district committee meetings.

The City of Stockholm works with competency-based recruitment aimed at recognizing each person's competence and thus counteracting discrimination.

Enskede Årsta Vantör is one of 11 district administrations in the City of Stockholm. As part of the City of Stockholm, the administration offers preschool and leisure, care for the elderly and disabled, social services, preventive and safety-enhancing work, urban development, and park maintenance to our 105,000 Stockholm residents living in the district. We face exciting challenges as the Enskede Årsta Vantör district grows and entirely new neighborhoods are built. Approximately 18,000 new apartments are planned by 2030.